Health and Safety Plan

– Last updated 2025

Introduction

This Health and Safety Plan (HSP) has been developed for the Snow Express Ski Bus, a 22-seat Toyota Coaster with a ski carrier mounted on the rear of the vehicle. The Snow Express is a private charter service and is responsible for transporting groups to the local ski fields in the Canterbury region of New Zealand. This document outlines the necessary procedures to ensure the safety of passengers, drivers, and other road users while addressing risks associated with the specific operation of the bus, including adverse weather, terrain, and the unique needs of school group transportation.

1. General Safety Objectives

•     Ensure the safety of all passengers, especially children, during transport to and from ski fields.

•     Comply with all relevant New Zealand transport regulations and best practice safety standards.

•     Provide a safe, reliable, and comfortable service for school groups.

•     Equip the bus and driver with the necessary safety and emergency response tools.

2. Vehicle Safety Requirements

2.1 Vehicle Maintenance

Regular servicing of the Toyota Coaster, including inspection of:

  • Brakes, tires, steering, and suspension.

  • Engine, exhaust, and cooling systems.

  • Ski carrier for secure attachment and proper function.

Pre-trip vehicle checks:

  • Fluid levels (engine oil, coolant, brake fluid).

  • Tyre pressure and tread depth.

  • Function of lights, indicators, horn, and mirrors.

  • Ski carrier securely fastened and able to accommodate skis/snowboards.

  • Safety equipment including fire extinguishers, first aid kits, and emergency exits.

2.2 Passenger Safety

  • All passengers must be seated at all times when the bus is in motion.

  • Seat belts must be worn at all times, as required by New Zealand law.

  • School group supervisors must ensure children are properly seated and belted.

  • Ensure the vehicle has enough capacity to accommodate all passengers comfortably, including ski equipment.

2.3 Ski Carrier Safety

  • The ski carrier should be checked before and after each trip to ensure skis and snowboards are properly secured.

  • Maximum load capacity for the carrier must not be exceeded.

  • Provide instructions to passengers on how to load and unload their equipment safely.

3. Driver Training and Qualifications

  • All drivers must possess a valid New Zealand Class 2 driver’s license with a passenger endorsement (P endorsement).

Driver training should include:

  • Assessment by an approved alpine driving specialist.

  • Defensive driving techniques, especially on icy and snowy roads.

  • Safe loading and unloading of ski equipment.

  • Emergency procedures, including first aid and evacuation protocols.

4. Emergency Preparedness

4.1 Emergency Procedures

In case of an accident or breakdown, drivers should:

  • Contact emergency services immediately (Dial 111).

  • Ensure passengers remain calm and secure.

  • Assess the situation, ensuring the safety of all passengers.

  • If necessary, evacuate passengers from the bus in an orderly manner.

  • Use emergency exits if the main doors are not accessible.

4.2 First Aid Kit

A fully stocked first aid kit will be kept on board at all times, including:

  • Bandages, dressings, antiseptic wipes.

  • Cold packs, pain relief medications.

  • Scissors, tweezers, gloves.

  • Emergency contact information for all passengers.

  • School group supervisors should ensure at least one staff member is trained in first aid.

4.3 Communication

  • The driver must carry a mobile phone with emergency contacts, including the ski field and the transport operator.

  • School supervisors must also have communication devices to contact emergency services in case of an incident.

5. Weather and Road Conditions

5.1 Pre-Trip Weather Checks

  • The driver must check weather forecasts and road conditions prior to departure.

  • If there are severe weather warnings or unsafe road conditions (e.g., heavy snow, black ice, high winds), the trip should be postponed or canceled.

  • Drivers should be familiar with alternative routes in case roads are closed due to snow or other conditions.

5.2 Driving in Adverse Conditions

  • In icy or snowy conditions, the driver should:

  • Reduce speed and increase following distance.

  • Use low gears to help with traction when going uphill.

  • Avoid sudden braking or sharp steering to prevent skidding.

  • Ensure windows and mirrors are kept clear of snow and ice.

5.3 Chains and Snow Tyres

  • The bus should be equipped with snow tyres and chains when traveling on roads that require them.

  • If chains are necessary, the driver must be trained in how to fit and remove them safely.

6. School Group Safety

6.1 Supervision and Responsibility

  • School groups should have an assigned supervisor or teachers who are responsible for the children during transit.

  • Supervisors must ensure all children are properly seated and wearing seat belts.

  • Supervisors should check that all children have their personal items and ski gear safely stored and secured.

  • The bus should not depart until all passengers are safely on board and accounted for.

6.2 On-Board Conduct

  • Children should be instructed on the importance of good behavior while on board to minimize distractions to the driver.

  • Supervisors should address any unruly behavior immediately.

  • If a passenger is causing significant disruption, they should be safely and calmly removed from the bus and dealt with appropriately.

6.3 Health Considerations

  • Ensure all medical information and emergency contacts for students are readily accessible.

  • If any child has specific medical needs (e.g., asthma, allergies), the supervisor should be aware of this and have the necessary medications on hand.

  • Encourage children to stay hydrated during the journey.

7. Loading and Unloading Procedures

7.1 Loading the Bus

  • Passengers should load the bus in an orderly fashion, with adults assisting younger children.

  • Bags and equipment should be loaded last to ensure it does not obstruct access to seats.

  • Ensure no equipment is blocking emergency exits or pathways.

7.2 Unloading the Bus

  • Upon arrival at the ski field, the driver should ensure the bus is parked in a safe location away from traffic.

  • Passengers should exit the bus calmly, and supervisors should assist with guiding children and checking for any left-behind items.

8. Health and Safety Documentation

The following documents should be readily available on the bus:

  • Health and safety plan.

  • Contact details of all school group passengers. (for schools)

  • Emergency response procedures.

  • Passenger list and medical information. (for schools)

9. Regular Reviews and Inspections

  • The health and safety plan should be reviewed annually to ensure it aligns with any changes in regulations or best practices.

  • Regular vehicle inspections and maintenance should be documented and kept for reference.

  • Feedback from passengers, school group supervisors, and drivers should be collected and reviewed to improve safety practices.

Conclusion

This Health and Safety Plan is designed to provide a structured and comprehensive approach to ensuring the safety and well-being of all passengers, drivers, and other road users during transport to the Canterbury ski fields. By following these procedures and maintaining vigilance, the Snow Express aims to provide a safe, enjoyable, and reliable service for school groups and their supervisors.

We are always looking for ways to improve our service, please feel free to address any issues you might deem to be important to the health and safety of everyone on board! Your input is most welcome!